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The Guest Register RSVP Service assures brides of an accurate guest count.

Nearly half of all invitations sent today go unanswered. It doesnﾒt seem to matter if the event is a wedding, a reunion or a casual dinner party, the R.S.V.P. is in dramatic decline.

Not having an accurate guest count can throw any bride or party planner into a tailspin. Not to mention, cost hundreds, even thousands of dollars in uneaten meals. To take the guesswork out of guest counts, Mary Grant of The Guest Register, a R.S.V.P. service that personally contacts all non-responders, suggests the following:

1. Provide a variety of response options. While the traditional response card remains the most common, allow guests to also call, email and/or use the web. By providing more than one option, guests can choose which format they are most comfortable with and, ideally, respond in a timely manner.
2. Double-check catering contracts. Many caterers automatically supply a few extra meals knowing guest counts are inaccurate. Factoring in the ﾓextraﾔ the caterer will provide keeps your final number (and budget) in line. Thereﾒs no need to pad it.
3. Count to 10. Add ten days to the catererﾒs deadline for a final count and use that as an R.S.V.P. deadline for your guests. This allows for those last-minute mailings to reach you and gives you time to contact non-responders.
4. Script your response to non-responders. Before you pick up the phone to call guests who havenﾒt responded, lay some ground rules. What exceptions are you willing to allow? Extra guests? Children? With virtually every wedding there will be a handful of uninvited guests. Be consistent in your response to keep control.
5. Use an R.S.V.P. Service. For less than the cost of a handful of uneaten meals, an R.S.V.P. service will collect your responses for you and contact every non-responding guest directly to secure an accurate guest count. An R.S.V.P. Service such as The Guest Register saves time and potential embarrassment. Whether the guest is embarrassed for not responding, asks to bring along extras or potentially never received the invitation in the first place, an objective third-party can quickly and efficiently arrive at a final ﾖ and accurate ﾖ guest count.

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